Microsoft Office OneNote 2016 for Windows

Introduction to OneNote

OneNote 2016 Interface
The OneNote 2016 Interface is different from previous version of OneNote. The following illustrates the interface and where OneNote features are located (See Figure 1).
1. Quick Access Toolbar
2. Ribbon
3. Notebooks
4. Sections
5. Search
6. Pages
7. Page Title
8. Note taking area
9. Quick Notes

The Quick Access Toolbar
The Quick Access Toolbar is a small toolbar at the top left of the application window that you can customize to contain buttons for the functions that you use most often.

Customize the Quick Access Toolbar

1. Click the drop-down arrow on the far right (See Figure 3).

2. Click any listed command to add it to the Quick Access Toolbar (See Figure 3).

3. Click More Commands to choose from a comprehensive list of commands (See Figure 3).

4. Select a command from the list by clicking on it (See Figure 4).

5. Click the Add button (See Figure 4).

6. Repeat steps 4 & 5 to add additional commands.

7. Click the OK button to confirm your selection (See Figure 4).

Figure 4 - Add Commands to the Quick Access Toolbar

The Ribbon

The ribbon is a panel that contains functional groupings of buttons and drop-down lists organized by tabs. The ribbon is designed to help you quickly find the commands that you need to complete a task.

Figure 5 - The Ribbon

The File Tab

The file tab takes you to a centralized location called the Microsoft Office Backstage view. This is where you can open, create, share, and print your notes. You can also change your account settings here.

1. Click the File tab.

Figure 6 - Accessing The Backstage View through the File Tab

2. You can do the following from the Backstage view (See Figure 7).

a. Info - Obtain information about your notebooks.

b. New - Create new notebooks.

c. Open - Open existing notebooks.

d. Print - Print notebooks and see a preview of your notebook.

e. Share - Share notebooks with people.

f. Export - Export pages, sections, or notebooks to different file formats.

g. Send - Send notebooks to people through email.

h. Account - Access your Microsoft Office 2016 account information.

3. To leave the Backstage view and return to your notebook, click the left arrow button above Info (See Figure 7).

Creating a Notebook

You can create multiple notebooks. Within a notebook you

can create multiple sections and multiple pages to each section.

The following shows how to create a blank notebook with

sections and pages.

Notebook

Notebooks are like binders that store your information in a

central location. Example notebooks can be; School, Work,

Personal, etc.

1. Click the File tab.

1. To create a new notebook, click New (See Figure 9).

2. Click on This PC (See Figure 9).

3. Type the Notebook Name (See Figure 9).

4. Click Create Notebook (See Figure 9).

5. A Blank Notebook will open.

Section

Sections are the tabs in your notebook that create categories.

Example sections for a Work notebook can be; Meetings, Tasks,

Agenda, etc.

Create a Section

1. Click the Create a New Section tab.

2. Type a name for the section.

3. Press the Enter key on your keyboard.

Rename a Section

1. Right-click on a section name (See Figure 12).

2. Click Rename (See Figure 12).

3. Type a name for the section.

4. Press the Enter key on your keyboard.

Move a Section

1. Left-click and hold a section tab with your mouse (See Figure 14).

2. While holding the section, drag the section left or right of the other sections. You will see a downward facing arrow showing where the section will be placed (See Figure 14).

3. When the section is where you want to place it, let go of the left-click on your mouse.

Delete a Section

1. Right-click on a section name (See Figure 15).

2. Click Delete (See Figure 15).

Pages

Pages hold the notes in your sections for your notebook.

Example pages for the Meetings section in a Work notebook can

be; Group Meeting, Team Meeting, Department Meeting, etc.

Create a Page

1. Click on the section where you want to create a Page (See Figure 16).

2. Click on the Add Page button (See Figure 16).

Name a Page

Figure 16 - Add a Page

1. Click on a page that you want to give a name (See Figure 17).

2. Click on the Page Title textbox (See Figure 17).

3. Type a name for the page.

Move a Page

1. Left-click and hold a page tab with your mouse (See Figure 18).

2. While holding the page, drag the page up or down of the other pages. You will see a right arrow and a line showing where the page will be placed (See Figure 18).

3. When the page is where you want to place it, let go of the left-click on your mouse.

Delete a Page

1. Right-click on a page name (See Figure 19).

2. Click Delete (See Figure 19).


Page Templates Page Templates give you pre-formatted pages that consist of backgrounds, colors, to-do lists, calendars, and other functional content. The following steps explain how to insert a page template. 1. Click the Insert tab (See Figure 20). 2. Click the Page Templates button (See Figure 20).